Start with a representative task and the people who will do it. Evaluate editorial workflow, previews, structured content, localisation, access, and content portability. Test the same inputs across your shortlist and record output quality, manual work, and current plan terms.
What to do next
Write down what you need
Choose one task you need help with. Structure content and publish it across digital experiences. Note who will use the tool, what a good result looks like, and anything it must connect to.
Try the same task in each tool
Pick two or three options and give them the same example. Try a normal task and a difficult one. Record the result, any corrections, and how much time the work takes.
Check the cost and important limits
Ask specific questions before paying. For Contentful: Test editorial workflow, previews, structured content, localisation, access, and content portability in the exact plan you intend to use. Check the same requirements with the other options, including access, exports, and the price of the plan you need.
Useful tools to explore
Open a profile for more detail, or check the vendor’s current plans.
Content and web teams considering Contentful for this job: Headless content management.
Content and web teams considering Sanity for this job: Structured content and editorial workflows.
Content and web teams considering Strapi for this job: Open-source headless content management.
Before you decide
- Use your own example instead of relying only on a demo.
- Ask the people who will use the tool to try it.
- Check the full cost, including extra users and add-ons.
- Make sure you can export your work if you leave.
A long feature list does not show how well a tool works for your task. Choose using the results of your own test.
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