# Notion or Obsidian: which fits my notes and knowledge workflow?

Canonical: https://trutool.co/community/notion-or-obsidian-for-notes
Author: Sandeep (https://trutool.co/authors/sandeep)
Last modified: 2026-10-08T16:11:05.281Z

Decide whether you mainly need a shared team workspace or a personal knowledge workflow, then test search, linking, sharing, and export with your own notes. Choose around how you retrieve and maintain information, rather than how attractive the empty workspace looks.

## Quick answer
Decide whether you mainly need a shared team workspace or a personal knowledge workflow, then test search, linking, sharing, and export with your own notes. Choose around how you retrieve and maintain information, rather than how attractive the empty workspace looks.

## Describe the knowledge you keep
List meeting notes, reference material, project decisions, and reusable documents. Identify who needs to read or edit each type.

## Try retrieval before customization
Import a small collection, create links, and find an old decision from a realistic question. Check the experience on the devices you use.

## Test the exit path
Export a folder or workspace and inspect attachments, links, and formatting. Review the selected plan’s sharing and administrative controls.

## Before you decide
- Give every shared document an owner.
- Keep the structure small enough to maintain.
- Test offline and mobile requirements yourself.

## Keep in mind
A complicated template system can create more maintenance than the notes are worth.

## Useful tools
- [Notion](https://trutool.co/tools/notion): Individuals and teams organising everyday work considering Notion for this job: Connected notes, documents, and workspaces.
- [Obsidian](https://trutool.co/tools/obsidian): Individuals and teams organising everyday work considering Obsidian for this job: Local-first notes and linked knowledge.